Internal contacts and domain leaders
Contact these people for relevant matters.
General enquiries: Alex de Beer 0275284140 northwestorienteering@gmail.com
Marketing and communications: Jenny Cade 0211882468 jjcadenz@gmail.com
Timing and event technology: James Christie 0211310369 j.e.christie@icloud.com
Heavy equipment and trailer coordinator: Marquita Gelderman 0212590204 marquita.gelderman@gmail.com
Volunteer coordinator: - Gene Beveridge 0224979375 gene.beveridge@gmail.com
Software and course setting support: Gene Beveridge 0224979375 gene.beveridge@gmail.com
Permits and landowner relations (except Woodhill Forest): Rob Garden 021597070 kirstenblake28@gmail.com
Liaison with Ngā Maunga Whakahii o Kaipara: Martin Crosby (AOC) 021757014 martin@crosbybusiness.co.nz
Calendar and event planning: Rob Garden 021597070 rgmg@xtra.co.nz
Mapping co-ordinator: Geoff Mead 02102323969 mead10b@gmail.com
Payments: Lisa Mead 0211359631 mead10b@gmail.com
Junior development: Mike Beveridge 0212324363 mapsforschools@gmail.com
Coaching coordinator: -
Auckland College Sport liaison: Callum Wishart (AOC & TrailBlaze Events) 02041458348 events@trailblazenz.co.nz
Trophies and awards: Judy Ng-Wai Shing 0211458654 kngws@xtra.co.nz
External contacts
Printing provider: 3Sixty Printing 094770825 rob@3sixty.co.nz
Woodhill Forest (NMWOK): Tania Richards 0942096566 or 0211658705
Event Jobs
Job allocations can be viewed below or can be opened in a new window or downloaded as a PDF.
If the job you have been allocated to or the day you have been allocated on does not work for you, you must let Gene know as soon as possible, ideally now, and at least by the Wednesday before the event.
People more than one job at a single event are emphasised in bold.
Planner & Controller
- Arrive as early as required to have courses set up on time.
- Approve set up of start and finish.
- Be free during the event to respond to issues if they arrise.
- Coordinate control collection.
Setup
- Arrive 2 hours before first start time
- Set up tents, rego, power supply, results screens, bins and toilets.
- May require lifting and carrying.
Packup
- Remain at event until controller initiates packup. This will be arround course closure time, or after prizegiving for rogaines.
- Get all the equipment back in the trailer.
- May require lifting and carrying.
- Check for litter.
Timing and event technology
- Event tech leader to arrive 1.5 hours before first start time, others to arrive as arranged.
- Set up computers, SI and O-Lynx.
- Approve set up of anything tech and timing related.
- Arrange shifts on the download computer to allow time to compete.
- Pack up computers, SI and O-Lynx once controller indicates that event is over.
Parking
- Arrive 1.5 hours before first start time.
- Direct vehicles to park in the right place.
- The planner or controller will brief you, you do not need to know anything in advance.
- Vehicles leave the event on their own accord.
Event registration
- Arrive 1.5 hours before first start time.
- Organise contents of rego tent ready for on-the-day entrants and enquiries.
- Handle cash from on-the-day entrants.
- Handle borrowing of SI cards and compasses.
- Arrange shifts to allow time to compete. Busyness will peak early in the day, possibly needing 5 attendants, then decreasing to just 1.
Coaching
- Arrive 1 hour before first start time.
- Make yourself available to rego.
- Blank maps should be available.
- Finish when rego is quiet.
Start
- Start leader to arrive 1.5 hours before first start time.
- Arrange the callup boxes and signage.
- Controller will work with start lead to ensure maps and control descriptions are in the correct place.
- Recieve starting instructions from planner or controller.
- Arrange shifts to allow time to compete.
- Not responsible for packing up start equipment, packup crew will do this.
Control collection
- Remain at event until controller initiates control collection, usually at course closure time or once all competitors have finished.
- Controller will assign you a small group of controls to collect.
- A bag for carrying SI boxes and flags is reccommended.
- Return controls to event.
