The resources here are for course planners, controllers and coordinators. These 3 roles need to work together to deliver an event and should use these resources to work efficiently and prevent mistakes.
Event planning pack for planners and controllers
Download the pack (.zip) or view it online.
The pack contains the following:
Example Event
A set of fully set up files that can be used as an exemplar or repurposed for your event by substituting in your map file.
- Courses.ocd (OCAD)
- Courses.ppen (Purple Pen)
- Layout.ocd
- Layout Fancy.ocd
- Map.ocd
- Legends
Guides
Documents to guide you through the process and to ensure easy to overlook tasks as not missed.
- Guidelines for Course Setting.pdf
- How To Get NWOC's OCAD.pdf
- Setting Up OCAD for Course Setting.pdf
- Export Checklist.pdf
Templates
Documents that need to be completed and given to the coordinator.
- Rego Information.docx
- Starters Instructions.docx
Graphics
Images that you may want to include on the map, in promotional content or in pre-event info. These are also already in the layout file provided above.
- NWOC Logo.jpg
- QR Code.jpg
- Kaipara Logo.jpg
- Bivouac Outdoor.png
- Graze Logo.png
Event coordinating guide for coordinators
Coordinating might seem like an intimidating job at first, but...
- it is the controller that has ultimate responsibily for the event,
- there is exceptional experience in the club volunteers,
- and the volunteers will organise themself if not given instructions from the coordinator.
We use a coordinator because...
- a nominated leader helps improve efficiency and reduce stress before and on event day,
- and it upskills potential event directors, who we need for major events.
We've made an Event coordinating guide, which includes a helpful checklist to be completed for each event. This guide is also helpful for planners and controllers to know what the controller is taking care of, and therefore what communication is expected of them and what they don't need to worry about.
